Clearaccess vs. AccessCode NG: Choosing Visitor Passes for Your Estate

Last checked: 1 October 2026. Check current prices and confirm which pass and guard features your estate can use today.

Which visitor-pass system fits your estate?

Choose Clearaccess if you want to begin with residents inviting visitors, guards checking passes, and the manager reviewing gate records. Its Free plan is listed at ₦0 for one entrance (called an access point in the plan) and up to 5,000 passes a month. Ask for a walkthrough before you change the procedure at your gate.

AccessCode NG may suit an estate that wants time-limited passes, a separate guard app, and tools for managing the visitor process. Its website also advertises offline checks, audit records, and levy tracking. Ask its team to demonstrate the features your estate needs.

Have both providers show what happens when a resident invites a visitor, the visitor presents the pass, and a guard checks it. Then cancel that pass and try it again. You will see whether the instructions make sense to your staff.

Start with a visitor your guards actually need to admit

This is for an estate replacing approvals scattered across phone calls, messages, or a paper log. For example, a resident sends an invitation while the guest is already on the way. The guest arrives at the wrong entrance just as the guard’s internet connection drops.

The committee needs a clear answer to three questions: can the guard check the invitation, what should happen when it cannot be checked, and who can later find the visit in the records? Write down the answer your current rules require before comparing systems.

Bring the number of gates and homes to each demonstration, along with one example of a recently cancelled visit. Ask both companies to show how their system handles it.

Compare the features that affect the gate

Your question	Clearaccess	AccessCode NG
How are visitors invited?	Resident-issued visitor passes	Its site advertises time-limited and single-use passes
What can the guard use?	Scan a pass's QR code or check it manually; confirm what is ready for your estate	Its site advertises a dedicated guard app
Does it work without internet?	Saved data and later sync; stronger checks are planned	Its site advertises offline checks
What can a manager review?	Ask to see gate and visit records in your setup	Its site advertises audit records and estate administration
Are estate dues included?	Available services depend on your estate’s rules and setup	Its site advertises levy tracking
What are the prices?	Free and paid naira plans	Ask for a current quote
What should we test?	Invite, check, cancel, and review one visit	Run the same test, including without internet

Competitor features above come from AccessCode NG's website. Ask for a working demonstration and current quote. Our Clearaccess pricing shows the listed plan prices and limits.

Follow a visitor from invitation to exit

A visitor pass is an invitation with a time and a destination. A resident creates it, the guest presents it, and the guard checks it. After the visit, the manager should be able to see the relevant entry and exit information.

Ask both providers to show one ordinary visit and who can find it afterwards. Then cancel a pass while it is still valid. Ask a guard to check it and explain how they should handle the result under your estate rules.

Clearaccess has guides for invitations and gate checks, but some features are still being introduced to estates in stages. Ask the team which ones your estate can use and to show the process with your residents, guards, and entrances.

A cancelled pass is different from one that ran out

An expired pass should stop working after the stated end time. A cancelled pass was stopped earlier by a resident or manager. A guard needs to know if that cancellation has reached their device.

When a guard’s phone is disconnected, it might not receive a cancellation made moments ago at another gate. Ask both companies to show what a guard sees if the visitor arrives offline after the resident cancels. Agree in advance whether the guard should call a supervisor or use another estate procedure.

Clearaccess can save some pass information and sync later. Stronger offline resident checks and some protections across disconnected gates are still planned. Do not promise your guards that every saved pass reflects the latest change.

Test one pass at two entrances

If two gates check the same pass at nearly the same time, will both guards see the result? Try it while both phones are connected, then ask what changes when one cannot get online.

This test matters if guests sometimes arrive at the wrong gate. Ask AccessCode NG how its advertised offline checks handle this situation. Ask Clearaccess to show the checks currently available for your estate.

If neither can confirm a pass in a particular situation, write down whom a guard should call and how to record the admission. That helps the team handle a real visitor without guessing.

Time each check during the demonstration

A fast check matters to a queue, but the result depends on the phone, internet, pass, and gate setup. Have the same guard try the same visitor on both systems using the devices your estate would buy.

Count a check only when the guard knows whether to proceed or ask for help. A quick scan is not useful if the result remains unclear. If one company gives you a timing figure, ask it to explain how that figure was measured and whether your setup matches it.

Make sure the manager can find out what happened

After a disputed visit, a manager should be able to find the invitation, the entrance, and its recorded status. Ask who can correct a record and whether the manager can tell which staff member made a change.

AccessCode NG advertises audit records and a guard app. Clearaccess documents guard verification and movement records. Ask both teams to show those records using a visit created during the demonstration.

Use individual guard accounts if the product supports them. Make sure a supervisor knows how to remove access when an employee leaves.

Keep gate passes and levy payments clear

Visitor entry and estate dues are different jobs. Agree whether your guards should ever use a payment result when someone arrives at the gate. Decide who can confirm a payment and what to do if the record has not updated yet.

AccessCode NG advertises levy tracking on its website. Some Clearaccess estate-dues features are still being introduced, and availability depends on your estate’s rules. Ask both providers what the manager can use today and which payment records you can review. See the billing guide for the Clearaccess details.

Ask what each estate will pay in a year

Clearaccess pricing lists Free at ₦0, Starter at ₦50,000 a month or ₦500,000 a year, and Pro at ₦400,000 a month or ₦4,000,000 a year. Free lists one access point and up to 5,000 visitor passes per month.

AccessCode NG did not list a subscription price on its public page when checked. Ask for a quote showing whether the price is per estate, home, guard, gate, or visitor. Check whether devices, training, installation, value added tax (VAT), and support cost extra.

Compare the full annual cost for the same number of homes and gates. Clearaccess’s Free plan could suit a qualifying one-gate trial; a committee needing several gates should compare the paid plans it would actually use.

When to start with Clearaccess

Clearaccess is a good starting point if your first problem is that visitor invitations are hard to check and record. Its published plans give your committee a starting price, and its guides help residents, guards, and managers understand their part.

Ask for a walkthrough before making a purchase decision. Use your entrance layout and a cancelled visitor pass. If your committee can see how the resident, guard, and manager use the current product, you will be in a better position to decide whether it fits.

When AccessCode NG may suit you better

Consider AccessCode NG if its advertised offline checks, guard app, and levy features fit your requirements. Ask for its team to use your own gates and recently cancelled visitor passes in a demonstration.

A feature for disconnected guards matters most when coverage is poor. Have the company explain the limits, what the manager sees after the phone reconnects, and how the staff should handle an uncertain result. Get the promised functions and price in writing.

Try the process before changing every gate

Invite one resident, a day guard, a night guard, and the estate manager to try the system. Test a normal pass, an expired pass, a cancelled pass, and an arrival at the wrong entrance. Ask the guards to explain what they would do if the phone had no connection.

Before launch, list the existing invitations and records the committee needs to keep. Tell residents which process to use from the start date, and assign someone to help when an invitation does not work.

Begin at one gate. Ask the manager to review the first visits, then correct confusing instructions before adding more entrances.

Write down the three results you need

Give each provider the same short list to demonstrate. First, a resident invites a visitor for a particular gate and time. Second, a guard checks the pass and the manager finds the visit record. Third, the resident cancels that pass and a guard checks it again.

Repeat the checks with the phone offline if this matters at your estate. Ask the provider to explain what the guard sees and what to do. If the supplier cannot confirm the result, agree on a supervisor procedure.

Keep the demonstration simple: did the invitation reach the visitor, could the guard tell what to do, and could the manager find the record? This makes two product demonstrations easier to compare.

Prepare guards for the first week

Before launch, tell residents how they will send an invitation and where to get help if it does not appear. Show guards what an ordinary pass looks like and what to do when it has expired or was cancelled.

Choose one manager to review the first records each day. That person can check that guards are seeing the right entrance, that residents can follow the invitation instructions, and that exceptions are being noted. Keep the previous visitor process available during the agreed transition, with clear instructions about which process guards should follow.

At the end of the first week, ask the guards what made a visit slow or confusing. Resolve those questions before adding more entrances. A staged introduction is easier to manage than changing every gate and asking residents to learn as they go.

Decide who handles an uncertain result

Even with a digital pass, a guard may see an unclear result: the visitor’s name differs from the invitation, the pass has expired, or the phone cannot connect. Decide in advance who the guard calls and what details to record.

Give the supervisor a way to check with the resident, and tell guards what to do if no one answers. If the visitor waits, explain that clearly rather than send them between entrances. Review these cases with the night shift as well as the day team.

Ask both providers to demonstrate where a supervisor sees an exception and how it can be found later. A useful visitor process includes the person-to-person step when a phone cannot resolve the question.

Questions estate committees ask

Can Clearaccess check passes when the guard has no internet?

Those stronger offline checks are planned. Clearaccess can save some data and sync later, but a disconnected guard may not see a recent cancellation. Ask what works today.

Does AccessCode NG work offline?

Its website advertises offline checking. Ask its team to show what happens after a pass is cancelled while the guard phone is disconnected.

Can I compare their prices?

Clearaccess lists public prices. Ask AccessCode NG for a quote and compare the annual cost for the same number of homes, gates, devices, and support.

Can one pass be used at two gates?

Ask each provider to show what happens if the same pass arrives at two entrances, especially when a phone has no internet connection.

What if the scan does not give a clear result?

The guard should know whether to call a supervisor and how to record what happened. Agree the procedure before residents begin using the new system.

Talk through a real gate visit

Request a Clearaccess walkthrough with your gate supervisor and a resident representative. Bring the number of gates, typical visitor volume, and the passes or approvals your team uses today. Or start an account to explore the starting process.

Compare Gate Africa, EasyPass, and Venco if they are also under consideration.